MINUTES
The Village of Evendale
Regular Council Meeting
July 12, 2007
The Village of Evendale held a public discussion prior to the regularly scheduled council meeting. Mrs. Dover addressed council regarding a map from March 19, 1985 and a driveway easement.
The Village of Evendale held a public hearing on the preliminary 2008 Tax Budget. There was no discussion. A motion to close the public hearing was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved.
The Village of Evendale held a public hearing on the Mayor’s Appeal of ZBA Decision Regarding 1375-1387 Glendale-Milford Road, Neyer Properties. There was no discussion. A motion to close the public hearing was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved.
The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mrs. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. Bill Puthoff, Jr., Mr. Doug Lohmeier, and Mr. Jeff Albrinck. Mr. Chris Schaefer was absent and excused. Also present were: Economic Director, Linda Fitzgerald; Village Engineer, James Jeffers; Assistant to the Mayor, Jack Cameron; Chief Fiscal and Accounting Officer, George Snyder; Fire Chief, John Vail; Village Solicitor, Tim Burke and Village Clerk, Michelle Ficke.
Mayor Apking presented the consent calendar. Mayor Apking asked for a motion to accept the consent calendar consisting of the Regular Council Meeting Minutes from June 14, 2007 and Special Council Meeting Minutes from June 12, 2007; CFO Report for June, 2007; Tax Administrator’s Report for June, 2007; current Departmental Reports. Treasurer’s Report for June, 2007. A motion to accept the consent calendar was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved.
Mr. Tom Lippert presented a framed picture of Fountain Square as it looked in 1929 that was painted by his grandfather, Leon Lippert to Council. It will go on display in the Adult Services Gather Room. It is a limited edition print.
Mayor Apking presented the Mayor’s Report. Mayor Apking said that it would cost approximately $45,000 to renovate the top floor of the Civic Center for use as a cultural arts center. It would need a new air conditioning system and the window units would be removed as well. Mr. Puthoff asked about the asbestos. Mayor Apking said there is no exposure where this room would be. Mr. Lohmeier asked what it would take to bring it up to ADA standards. Mr. Tim Burke explained that since it is a historic building the Village would not have to bring it up to the same standards as a new building would require.
Mayor Apking said that the first floor is easily accessible and they would build a ramp to access the second floor. The total cost to renovate both the upper and lower rooms would be approximately $65,000-70,000. All electrical work would be done in house.
Mr. Albrinck said that the ordinance before Council tonight simply establishes a Cultural Arts Commission. As discussed in last month’s Council meeting they would explore possibilities, costs, etc and report back to Council. While Mr. Albrinck supports the idea of a Cultural Arts Center he is not convinced that the Civic Center is the right solution. He suggested starting off slow, trying some programs for six months to a year at the recreation center and see if support for the programs is there in order to understand a long-term commitment.
Mr. Lohmeier explained that last month Council discussed with Martha Carmody to form a commission and do a study to justify renovation and clearly estimate costs. Interest in the programs should be proved first to justify spending any money.
Mrs. Smiley-Robertson expressed concern in linking the cultural arts center to the Civic Center. She needs to see the entire plan and phases and total cost before proceeding on phase one. She is convinced there is an interest but is not convinced that the Civic Center is the right space. She suggested that we look at all alternative spaces and not force a fit at the Civic Center. Mr. Puthoff toured the building and there is a great deal of repair needed. He would like to make some use of the Civic Center building because it is a part of our history but is uncomfortable with not knowing the phases of this project. He questioned whether or not this should be under the Recreation Commission.
Mayor Apking said we spent $100,000 on the Reading Road Consultants and Recreation spends $1.5 million dollars annually on the Recreation Department now. He said the Cultural Arts Commission should be independent from the Recreation Commission. Mr. Albrinck said the ordinance states that they would report to council to determine cost of program. He thought that it should not be Council’s responsibility to decide how much the programs offered by the Cultural Arts Commission would cost to participants. Mayor Apking asked council permission to spend $70,000 on the renovation. Mrs. Smiley-Robertson said there is not appropriate information to decide on spending the money now. She would like to see plans for all phases. She approved creating the Cultural Arts Commission but is not convinced on spending the money and supporting the use of
the Civic Center. Mr. Albrinck would like to understand options and space issues before approving spending. Mayor Apking said that according to Dave Nichols and Kristen Maiden here is no space to offer Cultural Arts programs at the Recreation Center. We need to do something with the Civic Center or tear it down. Mr. Puthoff said that redoing the gym space in the Civic Center should be looked into as well. We always are short of gym space. Mr. Albrinck asked for a report on these issues. He would like to see a summary of all options to analyze the expense.
Mr. Albrinck reported on the Finance Committee. Revenues have exceeded Expenditures midway through the year by $800,000.
Mr. Lohmeier gave the Recreation Report. The July 4th activities were a success. Swim team championships are scheduled at Evendale on July 23 and 24. Sharonville Community Center has extended an invitation to Evendale residents to use their pool on these days for a cost of $4 per person.
Mayor Apking suggested hiring a professional company to do a financial appraisal of the economic impact of the Erickson retirement community on the Village of Evendale at a cost of $22,000 for the study. University of Cincinnati’s George Vanderbilt (Economic Center for Research and Education) was recommended by the Hamilton County Development to conduct the study. Mr. Albrinck and Mr. Vonderhaar voiced their agreement with the suggestion to hire Mr. Vanderbilt. Council agreed that the Mayor could hire Mr. Vanderbilt to conduct the study.
Mr. Vonderhaar said that the traffic controller on PG Graves Lane and Glendale-Milford and Reading Roads would be worked on in the next couple of days.
Mayor Apking presented Ordinance #07-36, ORDINANCE AUTHORIZING MAYOR TO ENTER INTO AN AGREEMENT WITH ________________ FOR ENGINEERING AND DESIGN SERVICES FOR THE U.S. 42 AND GLENDALE-MILFORD ROAD INTERSECTION IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY. Requests for Proposals were advertised in the Valley Courier as required by law. Mayor Apking recommended TEC Engineering for the engineering and design services for U.S. 42 and Glendale-Milford Road intersection Improvement Project. The cost would be $45,000. A motion was made by Mr. Albrinck to amend the ordinance by adding TEC Engineering at a sum of $45,000 and to add the following line to section three to appropriate the money:
400.201.525510 Glendale Milford $45,000
The motion was seconded by Mr. Lohmeier and unanimously approved. A motion to read Ordinance
#07-36 by title only was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #07-36 was made by Mr. Albrinck, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #07-36 as an emergency was made by Mr. Albrinck, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance #07-36 adopted as an emergency.
Mayor Apking presented Ordinance #07-37, ORDINANCE APPROVING THE 2008 TAX BUDGET OF THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-37 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance
#07-37 was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #07-37 as an emergency was made by Mr. Lohmeier, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ordinance #07-37 adopted as an emergency.
Mayor Apking presented Ordinance #07-38, ORDINANCE AMENDING SECTION 258.020 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE BY ADDING AS A NEW SUBSECTION (o) DEFINING SENIORITY AND DECLARING AN EMERGENCY. This ordinance is to clarify the police promotion procedures. A motion to read Ordinance #07-38 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #07-38 was made by Mr. Albrinck, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance
#07-38 as an emergency was made by Mr. Puthoff, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ordinance #07-38 adopted as an emergency.
Mayor Apking presented Ordinance #07-39, ORDINANCE AMENDING THE DRIVING UNER THE INFLUENCE SECTIONS OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. This ordinance revised the DUI section of the codified ordinances of the Village of Evendale to meet the new State Laws. A motion to read Ordinance #07-39 by title only was made by Mr. Puthoff, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #07-39 was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #07-39 as an emergency was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #07-39 adopted as an emergency.
Mayor Apking presented Ordinance #07-40, ORDINANCE AUTHORIZING THE PURCHASE OF A 2008 FORD EXPEDITION FOR THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-40 by title only was made by Mrs. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #07-40 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #07-40 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #07-40 adopted as an emergency.
Mayor Apking presented Ordinance #07-41, ORDINANCE AUTHORIZING MAYOR TO HIRE RAPLH POMMERING AS A GENERAL LABORER IN THE SERVICE DEPARTMENT AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-41 by title only was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #07-41 was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #07-41 as an emergency was made by Mrs. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #07-41 adopted as an emergency.
Mayor Apking presented Ordinance #07-42A, ORDINANCE GRANTING STARBUCKS A SIGN VARIANCE FOR A MONUMENT SIGN TO BE LESS THAN TEN FEEET FROM THE RIGHT OF WAY AND DECLARING AN EMERGENCY. Jack Cameron explained that the Starbucks sign cannot be seen and that the Sign Variance Committee recommends to approve the variance due to the topography of the site and the location of the entry feature to the Evendale Commons Business Park which blocks visibility of the sign at its current location. Ann McBride stated that the sign is currently 45 feet from the pavement and will be moved nineteen feet closer which is 26 feet from the pavement. A motion to amend Ordinance #07-42A to remove the word “against” in the third Whereas clause was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved. Mr. Burke said at the time the
ordinance was drafted, he did not yet know the decision of the Sign Variance Committee. A motion to read Ordinance #07-42A by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #07-42A was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #07-42A as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance #07-42A adopted as an emergency.
Mayor Apking presented Ordinance #07-42B, ORDINANCE DENYING STARBUCKS A SIGN VARIANCE FOR A MONUMENT SIGN TO BE LESS THAN TEN FEEET FROM THE RIGHT OF WAY AND DECLARING AN EMERGENCY. A motion to table Ordinance #07-42B was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved.
Mayor Apking presented Ordinance #07-43, ORDINANCE ADOPTING CHAPTER 288 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE CREATING A CULTURAL ARTS COMMISSION. A motion to read Ordinance #07-43 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. Mr. Vonderhaar declared that this Commission is set up the same as Recreation Commission. Since there were some issues to be worked out with the ordinance, Mayor Apking declared this a First Reading of Ordinance #07-41.
Mayor Apking presented Ordinance #07-44, ORDINANCE APPROVING WATER MANAGEMENT AND SEDIMENTATION CONTROL PLANS FOR EVENDALE TECHNICAL CENTER AT 3000 GLENDALE-MILFORD ROAD AND AUTHORIZING BUILDING COMMISSIONER TO ISSUE PERMIT AND DECLARING AN EMERGENCY. A motion to amend the ordinance to include the performance bond amount of $75,000 in Section 3 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved. A motion to read Ordinance #07-44 by title only was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #07-44 was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #07-44 as an emergency was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on
roll call. Mayor Apking declared Ordinance #07-44 adopted as an emergency.
Mayor Apking presented Ordinance #07-45, ORDINANCE APPROVING WATER MANAGEMENT AND SEDIMENTATION CONTROL PLANS FOR PERFORMANCE ALIGNMENT AT 2721 EAST SHARON ROAD AND AUTHORIZING BUILDING COMMISSIONER TO ISSUE PERMIT AND DECLARING AN EMERGENCY. A motion to amend the ordinance to include the performance bond amount of $21,800 in Section 3 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved. A motion to read Ordinance #07-45 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #07-45 was made by Mrs. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #07-45 as an emergency was made by Mr. Albrinck, seconded by Mr. Vonderhaar and unanimously
approved on roll call. Mayor Apking declared Ordinance #07-45 adopted as an emergency.
Other items:
St. Rita’s Festival is this weekend, July 13-15. The Civil War re-enactment will take place at the Gorman Heritage Farm on July 21 and 22. The Chamber Golf Outing is July 25. Call Jack Cameron for details.
A motion to adjourn into Executive Session to discuss property acquisition was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. Council adjourned at 8:15 p.m.
Council reconvened at 9:45. There being no further business to come before Council, a motion to adjourn was made by Mr. Puthoff seconded by Mr. Albrinck and unanimously approved.
_______________________
Mayor
Attest:
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Village Clerk
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